How to Setup the New Month

Revison date;  9-18-2021

At the beginning of each new month the website needs to be modified to close out the previous month, count votes to determine the Song of the Month winners, and open the Upload step for the new month.  The new month needs to be setup on the first day of the month.  Setting up a new month requires both accessing the Admin Page, from the HSA Home page, and accessing the Wix Editor.  This requires a person who is designated as “Admin” in Wix (See “How to add Members to Groups” on the Admin Page)

These steps are usually done by the HSA Webmaster and the HSA Secretary.  The Webmaster should work with the Secretary to divide the work-load and to ensure that all steps are completed by the end of the day. 

 

The following steps need to be done in the following order. 

 

  1. Set Voting and Revise-Re-Post to Closed (Go to “Admin Set Month Year Open Close” on the Admin page).Make sure all steps are marked as Closed. change the month until after step 2 has been completed

  2. Count votes and determine SOTM winners (at least two people need to do this) (See “How to Check and Count Votes” on the Admin Page) Vote counting must be done priorto changing month in line-item 6

  3. Mark the SOTM winners & collaborators (See Admin Song Edit List)

  4. Update the Monthly Meeting Info page.Manually through Wix Editor (See “Changing Monthly Meeting Info” on the Admin page)

  5. Change the SOTM winners on the Home page, manually through the Wix Editor (See “Changing the Monthly Winners” on the Admin page)

Note: Steps 6 - 9 can done at the same time from “Admin Set Month Year Open Close” on the Admin page

  1. Input new month

  2. Input new dates for the steps in the new month

  3. Set Voting and Revise-Re-Post to Closed

  4. Open Upload and Open Critique

To verify all changes have been made correctly, check the following pages

“Home” page should show the new SOTM winners

“On-Line Critique Process” on the Home page.  Should show the dates for the new month.  Only Upload and Critiques steps should be open and the other steps closed.

“Current Month” on the Song of the Month page.  No songs should be listed.

“On-Line Critique” on the Song of the Month page.  No songs should be listed.

“Members Area” from the Home page.  Only Upload should be open and the other steps should be closed.

 

Once all steps are complete, and verified, notify HSA Secretary that the website is ready for the new month.